Input Distribution Reporting Data

Input Distribution Reporting Data

The Distribution page provides NGO partners with a streamlined view of all line items that are part of a finalised or received offer. This means the product is either:

  • En route from the donor to your organisation, or
  • Already received and ready for distribution.

Once the donor company has received all required information and the offer is marked as complete, the line item will be removed from your Distribution view.

How to Use the Distribution Page - a video guide



How to Use the Distribution Page

🔍 Search and Filter Tools

Use the built-in tools to quickly locate specific items:

  • Search by:

    • Product code

    • Batch number

    • PO number (as entered in your offer)

  • Filter by Offer Status:

    • Finalised
    • Received

  • Filter by Item Status:

    • Pending
    • Received
Search by offer code, batch number, or PO number

✅ Actions You Can Take

Once you've selected one or more line items, you can perform the following actions:

  1. Mark as Received
    Confirm that the product has arrived at your warehouse.

  2. Mark as Distributed
    Indicate that the product has been fully distributed.

  3. Set Use of Donation
    Report how the product is being used (e.g., programme type, beneficiary group).

  4. Set Distribution Details
    Add distribution countries and/or local partner organisations.

Select one or more items to take action, such as set use of donation

📦 Individual Line Item Actions

For each line item, you can:

  • Navigate to the related offer
    Quickly access the full offer that contains the item.

  • Input distribution data
    Record details such as the number of recipients reached.

  • Complete all standard actions
    Including setting use of donation, marking as distributed, and adding distribution partners.

Click the pencil icon to enter information onto individual line items

Info
Once the donor company has received all required information and the offer is marked as complete, the line item will be removed from your Distribution view. This means that your distribution page becomes a list of line items which the donating company is waiting on distribution data for.