Input Distribution Reporting Data

Input Distribution Reporting Data

The Distribution page provides NGO partners with a streamlined view of all line items that are part of a finalised or received offer. This means the product is either:

  • En route from the donor to your organisation, or
  • Already received and ready for distribution.

Once the donor company has received all required information and the offer is marked as complete, the line item will be removed from your Distribution view.

How to Use the Distribution Page - a video guide



How to Use the Distribution Page

🔍 Search and Filter Tools

Use the built-in tools to quickly locate specific items:

  • Search by:

    • Product code

    • Batch number

    • PO number (as entered in your offer)

  • Filter by Offer Status:

    • Finalised
    • Received

  • Filter by Item Status:

    • Pending
    • Received
Search by offer code, batch number, or PO number

✅ Actions You Can Take

Once you've selected one or more line items, you can perform the following actions:

  1. Mark as Received
    Confirm that the product has arrived at your warehouse.

  2. Mark as Distributed
    Indicate that the product has been fully distributed.

  3. Set Use of Donation
    Report how the product is being used (e.g., programme type, beneficiary group).

  4. Set Distribution Details
    Add distribution countries and/or local partner organisations.

Select one or more items to take action, such as set use of donation

📦 Individual Line Item Actions

For each line item, you can:

  • Navigate to the related offer
    Quickly access the full offer that contains the item.

  • Input distribution data
    Record details such as the number of recipients reached.

  • Complete all standard actions
    Including setting use of donation, marking as distributed, and adding distribution partners.

Click the pencil icon to enter information onto individual line items

Info
Once the donor company has received all required information and the offer is marked as complete, the line item will be removed from your Distribution view. This means that your distribution page becomes a list of line items which the donating company is waiting on distribution data for. 


    • Related Articles

    • Introduction to POWER for Internal Colleagues

      Part One: Upload Products for Donation In part one, you'll learn how to upload details of product/s you have available for donation into POWER. We'll enter details of your product into a spreadsheet before uploading that into POWER. Finally, we'll ...

    • Responding to offers

      Offer Statuses When an External Partner (EXP) responds to an offer from an Operating Company (OPCO), there are three essential statuses to consider: means that the EXP has been notified of an offer and have not yet responded. means that you have ...

    • Introduction to Boaz for NGO partners: A video guide

      Note: We've recently made some changes within POWER. As a result, some of the content within these videos is out of date. The overall process, however, remains the same. This article will be updated in due course. Part One: View & Respond to an offer ...

    • Understanding Offer Status, Line Item Status, and Unit Tracking

      This article explains how offer statuses and product line item statuses work within the system, along with key terminology relating to units allocated, received, and distributed. It also provides practical scenarios to illustrate how the logic works ...

    • Release Notes: Summer-24

      Comms ENHANCEMENT - Provide OPCO Organisation Owner with an email alert when new EXP users are created. Donations VISUAL UPDATE - Enabled OPCO users to use download to update function so that OPCO users can edit all fields within a donation of ...